The ultimate guide to best maintenance management

Every company requires good maintenance management, the foundational aspect of full operational performance. One of the maintenance manager’s responsibilities is to ensure that there are no incidents or disruptions that might cause disorder to the company in the long or short run.

Scope of maintenance management

Everything that involves preserving a company’s assets is what maintenance management is all about. The main goal is to ensure that the availability and reliability of company assets is maximised for all the company’s core assets that lead to efficient service production. Here are some of the top maintenance management top objectives;

  • Planning all the maintenance work- a good maintenance manager must effectively plan and organise the distribution of time, labour, tools and any other needed maintenance resources.
  • Increase the productive downtime- good asset maintenance to ensure a minimised equipment failure and increase availability and performance. When any loss happens, it is corrected in due time to ensure that the productivity is not halted.
  • Control maintenance cost- maintenance, operation and repair areas constitute a significant part of the company’s operational expenses, which need a balancing act which will assist in trying to deliver quality maintenance work according to the set budget.
  • Regulation of compliance- there are rules set for every industry, and they could result in significant fines, which may increase the overall maintenance costs. Maintenance management offers easier automated and computerised inspections conducted internally by adults to create necessary reports.
  • Ensure that all personnel are safe using the company equipment- equipment can experience a malfunction; this may be prevented by constant maintenance and safety training to create a safe and productive working environment.


Work planning management

A maintenance manager must allocate all the needed resources and tools for the organisation and plan preventive maintenance work and deal with maintenance emergencies. Typical work planning management involves a maintenance manager managing incoming work requests, work order management and planning routine and preventative maintenance work.


Management of assets

As mentioned above, asset management is the core of all maintenance managers’ scope of work. This is an analytical strategy geared to protecting the company’s assets through the procurement of any item required to make and create efficiency in the production of the company’s services. Operational of the company’s assets generate value by constantly looking after the equipment to prevent a constant breakdown of the machinery.


Management of staff

It all trickles down to how a maintenance manager can manage your staff and how they will execute their duties effectively. The maintenance program only gets better, as well as how well your team can implement them. A maintenance manager would be able to fire and coordinate the training of new staff by establishing clear responsibilities and planning the organisational hierarchy. A manager should be able to create a clear guideline for safety measures and guidance to be followed and keep all workers accountable for their roles.


Inventory and supplier management

Inventory and supplier management refers to the products and tools bought to give an efficient outcome for the company’s operational costs. Examples include stationery, lubrication oil, bolts, and nuts. There is a significant negative impact that comes from under and overstocking of any tools and products. Therefore, it is essential to have a stock balance to avoid any work disruptions caused by the unavailability of tools. Maintainance managers work towards having a long-lasting relationship with their suppliers. A good manager also will use digital tools which will forecast any inventory needs through tracking the item usage, making inventory forecasts, negotiating the item prices, discussing changes and problems and managing inventory costs sent from each supplier.


Management of contractors

Management of contractors involves a manager sourcing and employing tractors that specialise in different tasks, negotiating the contractors’ fees, sending work requests and tracking the performance, communicating changes and tracking every cost that every contractor uses.

Budget planning and management

While managing the performance of equipment and its availability comprises the running cost of the company’s maintenance. A manager is required to track down, gather, and analyse the total maintenance cost and gain insight into how the budget can be improved and aligned with the activities that create the financial projections of the company. A manager, therefore, is required to manage the maintenance budget and allocate the budget while finding the areas that need more money as others the cost is cut. The last bit includes the creation of reports which assist in tracking the general maintenance cost.

Proactive maintenance strategies

Preventive management

Maintenance work is performed in intervals that might be calendar-based or usage-based, which involves what goal is a priority.

Condition-based management

In this case, the condition of the mi storing sensors and the machine determines when the management will take place. Maintenance happens when the tests performed on a piece of equipment show that it is experiencing some fault.

Predictive maintenance

The predictive strategy uses condition monitoring sensors and machine learning and forecasts when the machine will likely fail. This strategy gives the company time to plan for a repair or replacement of the equipment.

Prescriptive maintenance

Prescriptive allows the machine to use sensors and analyse the performance while self-diagnosing, which gives the technicians a few solutions on how the problems can be tackled.

The right company strategy is determined by the company culture, industry and the difference in assets. No plan fits all business types, and each maintenance strategy has its pros and cons. You can choose to combine either method that will work with your end goal and budget. Ensure that each asset gets the same amount of attention as the other to get the best results.

Final thoughts

While applying for a job that needs a maintenance manager, it is essential to look up all the job descriptions and check the latest resume format for maintenance managers to ensure that you tick off your prospective employers’ boxes. It is essential to state that you have good leadership skills, which gives you an upper hand in hiring and training the right personnel to work in the maintenance management department. Your resume should also show that you can focus on building a proactive work culture and a standardised environment that works through manuals and checklists.